Make Each Word Count: 11 Tips to Power Up Your Resume

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Resumes are short. Whether you abide by the one-page rule or the more modern two-page rule, it’s still a relatively small amount of space on which to squeeze your entire professional history. And, considering that a well-formatted resume has a lot of white space, you’re pretty seriously limited in the number of words you can use. So you better make each word count.

The basic rule here is simple: Wherever possible, replace weak words with power words. A weak word is one that isn’t descriptive and provides little value. A power word packs a punch. It’s purposeful, concrete and descriptive. While this might sound a little esoteric, there are a few simple things you can do to ensure you are maximizing the power of your words.

1. Minimize non-descriptive verbs like “took”, “used”, “worked,” “did” or any form of “to be” – “am”, “are”, “is”, “was” or “were”.
2. Avoid generic phrases like “was responsible for…” Remember that your resume should not simply list duties. It should list accomplishments. Start sentences with dynamic action verbs to help demonstrate your achievements.
3. Avoid using multiple words where one will do. For example, instead of “due to the fact that…” use “because”. Instead of “in addition to…” or “as well as…” use “and”.
4. Eliminate articles (a, an, the) where possible.
5. Eliminate non-specific quantities (e.g. a lot, very, much, many, significant, various). Instead, be precise; use verifiable numbers where possible.
6. Cut sentences that reiterate information already given. Saying it twice doesn’t make it more powerful.
7. Be concise. Sentences should be short and crisp.
8. Avoid creating a laundry list of clichéd qualities (i.e., problem solver, team player, self starter) and instead, provide details of achievements that illustrate these qualities.
9. Remove statements that are assumed (i.e., References available upon request). These are a waste of space and ink.
10. Remove unnecessary information such as hobbies unless you truly believe that they demonstrate a unique ability that relates to the job.
11. Don’t use pronouns such as “I” or “me” – the resume is yours. It’s assumed that you are the person being referred to.